Last updated: Jan 26, 2026 · Methodology v2026.01.1
Appointment Reminder ROI Calculator
Estimate revenue recovered when reminders reduce no-show rates.
← More calculatorsWhat you'll need
- Appointments per month and baseline no-show rate.
- Reminder lift percentage and ticket value.
What you'll get
- Recovered appointments per month.
- Revenue and profit recovered.
Worked example
How the number is worked out
A physio clinic weighing up whether automated reminders would pay for themselves.
Starting from
Working
Twelve appointments a month that would otherwise have been empty. The 40% lift is an assumption, stated rather than buried — change it and the answer moves with it, which is the honest way to read any ROI figure.
How this was calculated
Methodology v2026.01.1. These estimates are directional and depend on inputs and assumptions.
- Appointments per month × no-show rate for baseline loss.
- Reminder lift reduces the no-show rate.
- Recovered appointments × average ticket value.
- Gross margin optional for profit impact.
FAQ
What is reminder lift?
Reminder lift is the percentage reduction in no-shows after reminders are consistently sent.
Are these estimates exact?
No. They are directional so you can see the size of the leak before refining assumptions.
Can I change the assumptions?
Yes. Adjust the inputs to reflect your business and rerun the numbers.
Why use a range instead of a single number?
Ranges reflect uncertainty and help you stress-test best and worst cases.
Does this include profit?
Use the gross margin input to translate revenue impact into profit impact.
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